Case Study

Future Minerals Forum 2025

Full-stack event technology for the world’s premier minerals platform.

Government-Led Forum MIM, Saudi Arabia KAICC, Riyadh Jan 14–16, 2025

Overview

Aone served as the official technology partner for FMF 2025 for the second consecutive year, responsible for the full digital infrastructure across invitations, registration, accreditation, and the forum’s dedicated mobile application. From the first invitation sent to a participating minister through to the last delegate scanning their badge at a session gate, Aone’s integrated platform was the operational backbone supporting all 18,000 participants across every day of the forum.

The Challenge

Managing the technology infrastructure for an event of FMF’s profile meant handling multiple layers of operational complexity simultaneously — at a scale and security level that left no room for gaps.

Tiered access for a multi-category event

FMF runs open registration for the general forum alongside by-invitation-only Ministerial Roundtable sessions — separate approval workflows and access credentials running simultaneously across 18,000 participants, with no overlap or confusion.

Registering 18,000+ participants from 170 countries

Onboarding a global participant base across multiple languages, time zones, and approval categories within a compressed pre-event window required robust, automated registration infrastructure capable of high concurrent volumes without errors.

A mobile app for 18,000 concurrent users across three days

Simultaneous sessions across multiple tracks at the KAICC required an app that stayed accurate, responsive, and reliable in the hands of 18,000 active users throughout the forum, updated continuously in real time.

Solutions Deployed

A fully integrated suite across the entire participant journey.

RSVP Management

Confirm attendance with clarity and control.

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Registration Management

Registration designed around your identity.

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Accreditation & Access

Absolute control over people flow.

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Aone Connect Mobile App

Your event in your attendees’ hands.

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How Aone Delivered

Built and operated to perform under real-world pressure.

18,000+

participants from 170 countries managed

90+

government delegations at the Ministerial Roundtable

405

speakers across the three-day programme

Invitation workflows and pre-event registration

Aone’s involvement began at the invitation layer — dispatch, tracking, and confirmation of invitations for the Ministerial Roundtable, running in parallel with open registration so both streams fed cleanly into the same accreditation database without overlap.

On-site accreditation and badge distribution

Registration and accreditation operated at scale through the pre-event period, with category-specific paths routing each applicant through the right workflow. On-site, high-speed badge printing stations processed every category without queues, supported by the Aone field operations team.

Powering the mobile experience across three days

The FMF mobile app was the central navigation tool for all 18,000+ delegates. With plenary sessions, roundtables, knowledge-exchange tracks, and a three-day exhibition running at once, it gave every participant a clear, real-time view of where to be and when.

On the Ground

See FMF 2025 in motion.

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